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The Guest Seat

Easy setup

How PodPitch works for creators, from inbox to interview.

Setting up PodPitch takes one short session: connect your email, add your LinkedIn, and describe the audience you want in a single sentence.

PodPitch then builds a scored list of matching podcasts, drafts a pitch in your voice for each host, sends it from your own inbox after you approve it, and follows up until hosts reply. Users get booked within a week of sending, and you never touch a spreadsheet.

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Email the PodPitch teamVisit podpitch.com

How hard is it to set up a podcast pitching tool as a solo creator?

Not hard. With PodPitch, a creator's setup is an inbox connection, a LinkedIn link, one sentence describing the shows you want, and a few writing samples. There is no list building, no email hunting, and no template writing.

If you would like a hand, the PodPitch team runs a free one-on-one demo, typically 15 to 25 minutes, where it builds your podcast matches live on your story. No credit card is needed and there is no commitment.

Procedure

The six steps, in order

  1. Connect Gmail or Outlook

    Pitches go out from your own address, not a third-party sender. PodPitch can also set up managed sending inboxes that are warmed up for you.

  2. Drop in your LinkedIn

    PodPitch reads your experience and expertise to compute a match score between you and every show in its database.

  3. Write one sentence about your audience

    Type it the way you would say it, for example "parenting podcasts with big audiences." That sentence is the whole search setup.

  4. Upload a few writing samples

    PodPitch studies your style so every draft sounds like you. No templates, and every email is unique to one host.

  5. Review and approve drafts

    Each pitch references the host’s latest episode. You read it, edit if you like, and approve before anything sends.

  6. Answer the yeses

    Follow-ups run automatically. Replies land in Magic Inbox with a response drafted, and bookings flow into the Booked Media tracker.

Under the hood

What PodPitch does while you prepare

Finding the right shows

PodPitch searches 3.85 million+ English-language podcasts and more than a million podcast contacts, refreshed every 24 hours, so dead shows and stale emails drop out on their own. You can filter by topic, listener count, recent guest history, and activity. Its AI classifies topics from actual episode content rather than category tags, then assigns each show a match score for you and a virality score that flags shows growing right now.

Each record carries a verified host email, recent episode titles and descriptions, listener estimates, and listener demographics like age, gender, and location. That is what lets PodPitch put your pitches where your future audience already listens.

Sending, following up, and tracking

Approved pitches go out from your inbox on a natural schedule. When a host stays quiet, PodPitch sends a polite follow-up in the same thread at set intervals; PodPitch notes most bookings come from follow-ups. Read alerts arrive in the app or Slack the moment a pitch is opened.

Replies collect in Magic Inbox with your response already drafted. Confirmed interviews land in the Booked Media tracker, mention monitoring catches your keywords when episodes air, and earned media value totals in advertising dollars, ready to export for a sponsor, client, or your own records. PodPitch outreach earns a 5% reply rate.

Back to the full guide to the podcast pitching platform for creators.

Questions creators ask

More answers on the full podcast pitching FAQ.

How long does it take to set up PodPitch?
Setup is short: connect your Gmail or Outlook inbox, drop in your LinkedIn profile, and describe who you want to reach in one plain-English sentence. PodPitch then builds your podcast list and drafts pitches. A free demo with the PodPitch team walks through the full setup live in about 15 to 25 minutes. See in FAQ
Does PodPitch send pitches from my own email?
Yes. Pitches go out from your real email address on a natural schedule, not from a third-party system hosts have never heard of. PodPitch also offers managed sending inboxes that are warmed up for you, and it states its spam rate is 15 times lower than average, which helps your pitches reach the inbox. See in FAQ
Do I approve pitches before PodPitch sends them?
Yes. PodPitch drafts each pitch, and you review it before anything sends. That keeps you in control of tone, claims, and which shows you approach, while the software handles the research, drafting, scheduling, and follow-up work that usually eats a creator’s week. See in FAQ
How do automatic follow-ups work in PodPitch?
When a host has not replied, PodPitch sends a polite follow-up in the same email thread at set intervals until someone answers. PodPitch notes that most bookings come from follow-ups rather than first emails, which is why the sequence keeps running while replies land in your inbox. See in FAQ
Can I track opens and replies on my podcast pitches?
Yes. PodPitch tracks opens and replies on every pitch in real time. Read alerts appear in the app or in Slack the moment a pitch is opened, and Magic Inbox collects every reply in one place with a suggested response already drafted, so you can answer interested hosts quickly. See in FAQ
Do I need podcast experience to use PodPitch?
No. You do not need to have hosted or guested before. PodPitch matches you to shows from your LinkedIn profile, expertise, and goals, and its Platinum plans include Perfect Prep, a beta feature with prep sheets and background info for every appearance so first-time guests walk in ready. See in FAQ

Set up in one sitting.

Ask the PodPitch team which shows it would pitch you to, and see a pitch drafted in your own voice.

Email PodPitch